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Accounts Payable (AP) Automation with Purchase Order Processing (POP), COMING SOON, for Opera 3 SE creates a streamlined, automated workflow that transforms the way procurement and accounts payable is managed. AP Automation automates the entire purchase-to-pay (P2P) process from the acquisition of goods and services through to final supplier payment and gives AP teams complete visibility to process invoices quickly and make smart budgeting decisions.
Save time, increase productivity and reduce invoice approval times by up to 50%.
It costs between £4-£25 to manually process an invoice but with automated invoice processing it costs just £1.
Eliminate duplicate payments, minimise the risk of fraud and reduce misplaced invoices.
A user raises a purchase request in Pegasus Opera 3 SE. The system checks budgets and routes the request for approval.
Approvers receive notifications and can approve or reject in real time. Approval chains can be customised by department, value thresholds, or transaction type.
Once approved, the PO is sent to the supplier and logged in Pegasus Opera 3 SE.
When goods arrive, the receipt is logged and matched to the PO.
Supplier invoices are captured via email or upload. AP Automation performs 2- or 3-way matching (PO, receipt, invoice). Discrepancies are flagged for review.
Matched invoices are routed for final approval. Once approved, they’re posted directly into Opera 3 SE’s Purchase Ledger.
Payments are processed via Opera 3 SE. Full audit trail and reporting available in both systems
Stops you paying invoices more than once.
Capture invoices in many languages, currency or amount. PDF, doc/docx, xls/xlsx, htm/html, xt, tif/tiff, Jpeg plus many other file types accepted.
Comprehensive reporting provides drilldown to specific suppliers and their invoices to highlight the status of each invoice.
Invoices are electronically stored for 7 years to meet audit requirements.
Ledger coding is simple to automate by supplier, specific invoices and for each and every line of the invoice.
See the exciting new AP Automation application for Opera 3 SQL SE in action.
